Executive Assistant (EA)

Ref: 560 | Posted: 14th Mar 2023

Administration

Hertfordshire

£25,000-£32,000 dependent on experience

Apply for job

LOOKING FOR A SKILLED ADMINISTRATOR WHO CAN HANDLE SENSITIVE DATA WITH CONFIDENTIALITY

Ellis Mason have partnered exclusively with a high achieving business based in Hertfordshire to help them find an EXECUTIVE ASSISTANT.

The EXECUTIVE ASSISTANT will support the Sales, Accounts and HR Directors.

You will assist with travel, meetings, business expenses, presentations, reports, compliance and more. As the EXECUTIVE ASSISTANT, you will be exposed to confidential data and it is essential that you can be trustworthy and use your discretion when when handling this.

You may be interested in this role if you live close to the following commutable areas: Puckeridge, Sawbridgeworth, Buntingford, Ware, Bishops Stortford, Saffron Walden, Harlow, Epping, Hertford, and other close villages/towns.

THE SALARY & BENEFITS

Salary is dependent on experience but £25,000-£32,000, is a guideline. If you are outside of this but close, please still apply.
Full job training and support
Monday to Friday office hours of 9am - 5pm (30 mins lunch) on a permanent, full time basis
Modern, polished offices
21 days holiday plus 8 bank holidays
Progression available
Government pension scheme
Free on-site parking

THE JOB

The main duties included within the role of the EXECUTIVE ASSISTANT, are:

Booking meetings, booking venues, sending invites, etc
Arranging travel and overnight accommodation
Checking through employee expense claims
Producing sales presentations
Running & analysing reports
Assisting with the production of ad hoc marketing material
Submitting compliance documents
Chasing and actioning things such as projects, legal responses, e-mail follow ups, etc
Calculating and preparing employee bonuses
Coordination of business mileage forms
Handling employee credit card statements including collection of receipts, raising bank queries, etc
Company car administration such as: speeding and parking fines, dart charge/congestion zone payments, handling insurance claims, etc
Setting up new employees with mobile phones, handling mobile based queries and downloading of monthly bills
Assisting the HR Director with sickness returns and recording of time off
Administer the compulsory online training programme within the business
Health & safety assistance
Minute taking in management meetings, grievance meetings, etc
Building maintenance assistance (such as booking in required sub-contractors to carry out jobs)
Handling the cleaners contract as well as stationary ordering.
Adhoc tasks that may arise

the application process

Apply right now! By using the apply button on this page and attaching your CV.

the agency

A recruitment agency you can trust, Ellis Mason have been matching talented candidates with new job opportunities since 2017. Working with Hertfordshire, Bedfordshire & Cambridgeshire’s most successful businesses, Ellis Mason specialise in commercial recruitment; recruiting people skilled in administration, customer service, HR, finance, marketing, IT & more.

Being an independent recruitment agency means we really get to know our candidates. Saving time for both employers and employees by making the best possible matches. Acting as both a recruitment business and recruitment agency in the fulfilment of this role.

Thank you for your application, Where possible, we endeavour to contact all candidates, however due to the volume of applications, we ask that if you have not heard from us within 7 days to please accept that your application has been unsuccessful on this occasion.