Internal Sales Coordinator, Jobs, 392

Internal Sales Coordinator

Ref: 392 | Posted: 15th Apr 2021

Senior Administrator


Salary up to £30,000 dependent on experience

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Ellis Mason have the pleasure of recruiting an experienced Internal Sales Coordinator to manage the spare parts order process for a large, globally based business.  

In order to be considered for the Internal Sales Coordinator role, you will need to have worked in a sales order processing role, ideally from a manufacturing background where you are responsible for ordering the spare parts. 

Working in a small team of 4 or 5, however you sit in a large open plan office with lots of other departments. 

Ideally this is a temp to perm position, however permanent will be considered. 


  • Temp to perm or permanent, full time opportunity. 
  • Salary up to £30,000 dependent on experience.
  • 25 days holiday (this increases by 1 after 5 years and by another 1 after 10 years) + 8 bank holidays. 
  • Amazing contributory Pension - you put in 3% and the company put in 8%.
  • Bonus - up to 4% bonus paid at discretion based on company performance. 
  • 4 x Life Insurance.
  • Annual salary reviews.
  • Free on-site parking.
  • Free fruit bought in every 2 weeks!
  • Company fun days like evenings out, etc.
  • Adhoc treats like ice cream bought for everyone, etc. 
  • Shortly moving into a new building just opposite where they are now and this has a canteen facility. 
  • 8.30am to 5pm Monday to Friday but if you take a 30 mins lunch everyday instead of an hour then you can leave at 3.30pm on a Friday!


The main duties included within the role of Internal Sales Coordinator, are:

  • Receiving sales orders and then processing them through the internal CRM system/SAP. 
  • Processing FOC (free of charge) spare parts orders. 
  • Run the daily meeting for current spares in the business. 
  • Managing the internal spares mailbox daily.
  • Creating job files for each order and logging details in the order intake file.
  • Chasing for answers to questions and responding accordingly.
  • Communicate order status's and delivery times to relevant parties.
  • Daily check the progress of spare parts orders, following up with production where necessary. 
  • Working closely with internal teams to improve processes. 
  • Maintain material master data sheets.
  • Maintain pricing lists and assist in annual price list release.
  • Raising new chargeable orders for warranty claims. 
  • Raise credits on receipt of return of goods. 
  • Providing part numbers to customers from stock files and price lists.
  • Running daily invoices to sales offices and spare parts shipments.
  • Daily, work through and resolve orders with errors.
  • Create new customer accounts on the CRM. 
  • Any other reasonable duties requested by your manager. 

the application process

Apply right now! By using the apply button on this page and attaching your CV.

the agency

Ellis Mason are a dynamic, fast growing agency that specialise in the Office Support, IT and Finance sectors. We have offices in Letchworth and Welwyn Garden City and employ Consultants that specialise and cover the following locations: North Herts, Central Herts, South Herts, Bedfordshire and parts of Cambridgeshire.

We are acting as both a Recruitment Business and Recruitment Agency in our recruitment of this position.

Thank you for your application. Where possible, we endeavour to contact all candidates, however due to the volume of applications we ask that if you have not heard from us within 7 days to please accept that your application has been unsuccessful on this occasion.