Part Time Office Coordinator

Ref: 308 | Posted: 22nd Nov 2019

Administration

Hitchin

£19,500 (pro rata)

Apply for job

Sorry, this advert is now closed. Click here to view our live vacancies.

ARE YOU A HIGHLY ORGANISED ADMINISTRATOR, LOOKING FOR PART TIME HOURS?

Ellis Mason have the pleasure of recruiting an experienced OFFICE COORDINATOR to work for a small head office based close to Hitchin.

The role of the OFFICE COORDINATOR is an experienced position that requires someone who is versatile and excels both in office admin duties and also in communicating with customers. This is a job share position with their current Office Coordinator, who is reducing her hours. The role is for 1pm - 5pm Monday to Friday (20 hours a week). Flexibility is required to assist each other in times of holiday cover, etc and flexibility is given by the employer for you the two staff members to switch shifts on occasion to work around home lives as long as it is done with notice and agreed by all parties.

The hourly pay rate, when pro rata'd is: £9.38 per hour. The role is available to start ASAP.

In order to thrive in the role, you will need to enjoy being organised and being a support to the Directors and Office Manager within the business.

THE SALARY & BENEFITS

Permanent, full time basis.
Salary £19,500 pro rata
20 days holiday plus 8 bank holidays.
Contributory NEST pension, free onsite parking.
Healthcare package.
Team events and nights out.
Reward & recognition given to those who work hard for it.
Monday to Friday based position 1pm to 5pm.
Growth & progression available for those who are keen to develop.
Annual Christmas party!

THE JOB

The main duties included within the role of Office Coordinator, are:

Answering incoming calls from customers and assisting where possible.
Being the first port of call for calls and visitors in a reception style manner.
Taking comprehensive and time critical messages and ensuring they are responded to by the correct person.
Ensuring that the customer files (online and offline) are kept up to date and accurate at all times.
Raising and sending of invoices.
Creating and sending out letters to customers.
Managing diaries and booking in meetings.
E-mailing customers and sending out communications.
Ordering stock and parts.
Liaising with suppliers.
Raising quotes for new business.
Following up quotes on behalf of the sales team.
Updating and issuing internal policies and documents.
Opening and distributing the post.
Using the internet to research information required by the Directors.
Checking team schedules and booking in appointed works for customers.
Making outbound calls to customers to ascertain required information or confirm booked work.
Responding to requests for help from internal work colleagues.
Carrying out ad hoc tasks such as dropping off items to external sites.
Working in a fast paced, reactive role that involves you having to multi-task, work to tight deadlines and think fast on your feet.

You must drive due to the village location of the office.

the application process

Apply right now! By using the apply button on this page and attaching your CV.

the agency

A recruitment agency you can trust, Ellis Mason have been matching talented candidates with new job opportunities since 2017. Working with Hertfordshire, Bedfordshire & Cambridgeshire’s most successful businesses, Ellis Mason specialise in commercial recruitment; recruiting people skilled in administration, customer service, HR, finance, marketing, IT & more.

Being an independent recruitment agency means we really get to know our candidates. Saving time for both employers and employees by making the best possible matches. Acting as both a recruitment business and recruitment agency in the fulfilment of this role.

Thank you for your application, Where possible, we endeavour to contact all candidates, however due to the volume of applications, we ask that if you have not heard from us within 7 days to please accept that your application has been unsuccessful on this occasion.