Travel, Diary & Events Coordinator

Ref: 571 | Posted: 15th May 2023

Administration

Hertfordshire

£25,000-£27,000 per annum

Apply for job

Sorry, this advert is now closed. Click here to view our live vacancies.

DO YOU HAVE EXPERIENCE IN BOOKING TRAVEL OR CREATING EXTENSIVE ITINERARIES?

Ellis Mason have the pleasure of recruiting a TRAVEL, DIARY & EVENTS ASSISTANT for an exciting business based in Stevenage. The role will be hybrid but mostly home based with four days being from home and one in the office.

At times, you will be required to drive to a another local based office and therefore you must be able to drive and have access to your own vehicle.

This is a relatively junior role and would suit someone who perhaps has a year or twos experience within a related role or perhaps a graduate with a relevant degree subject. The important factors in this role are attention to detail and organisational skills.

As the TRAVEL, DIARY & EVENTS ASSISTANT you will work in a small team and you will work closely with the owning Directors of the business.

THE SALARY & BENEFITS

Permanent, full time basis.
Up to £25,000 - £27,000 per annum
Annual bonus
20 days holiday plus 8 bank holidays - increases to 25 days with service
Government pension scheme
Life assurance
Private healthcare is available after 2 years service
9am-5pm Monday to Friday

THE JOB

The main duties included within the role of the TRAVEL, DIARY & EVENTS ASSISTANT, are:

Ensure that all business and personal movements for all relevant staff are scheduled, recorded and updated within the company diary system
Creating agendas for meetings
Scheduling and arranging internal and external meetings
Making and re-confirming bookings such as restaurants, theatre trips, etc
Making taxi and courier bike bookings
Checking/booking train times and tickets
Preparing 'look ahead' schedules for the whole years movements
Booking private medical appointments on behalf of the Directors
Assisting with the booking of all travel requirements, including producing itineraries
Booking flights and accommodation
Ensuring that itineraries are planned, produced and updated at all times
Prepare travel folders containing flight information, hotel vouchers, etc
Assisting with the renewal of passports, visas and ESTAS
Work on upcoming events
Booking event suppliers
Producing promotional items for events
Creating event programmes
Maintenance of function sheets, cross checking them with travel and diary movements at all times
Processing invoices and analysing budgets
Administrative tasks that relate to all above tasks and other adhoc project support

Comprehensive job spec available

the application process

Apply right now! By using the apply button on this page and attaching your CV.

the agency

A recruitment agency you can trust, Ellis Mason have been matching talented candidates with new job opportunities since 2017. Working with Hertfordshire, Bedfordshire & Cambridgeshire’s most successful businesses, Ellis Mason specialise in commercial recruitment; recruiting people skilled in administration, customer service, HR, finance, marketing, IT & more.

Being an independent recruitment agency means we really get to know our candidates. Saving time for both employers and employees by making the best possible matches. Acting as both a recruitment business and recruitment agency in the fulfilment of this role.

Thank you for your application, Where possible, we endeavour to contact all candidates, however due to the volume of applications, we ask that if you have not heard from us within 7 days to please accept that your application has been unsuccessful on this occasion.