Vehicle Administrator, Jobs, 516

Vehicle Administrator

Ref: 516 | Posted: 8th Aug 2022



£25,000 to £26,000 per annum

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Ellis Mason are recruiting for a VEHICLE ADMINISTRATOR to join a highly successful automotive business based in Hatfield.

As the VEHICLE ADMINISTRATORyou will be responsible for assisting the sales team with all administration duties including stock availability, order allocation and progression on builds.

The client is open to considering candidates with previous administration experience, not within an automotive based setting.


  • Permanent, full time role
  • Salary circa £25,000 - £26,000
  • 10% annual bonus
  • 23 days holiday plus bank holidays
  • 8% pension 
  • Monday to Friday 9am to 5pm


As the VEHICLE ADMINISTRATOR, your duties will include:

  • Generating and issuing purchase orders for suppliers.
  • Accurately checking and authorising invoices.
  • Maintaining control of costs and carrying out vehicle invoicing.
  • Generating, issuing, and maintaining vehicle documentation such as certificates of conformity, vehicle approval documents and more.
  • Liaising with allocated bodybuilders, subcontractors and PDI centres to ensure delivery timelines are met.
  • Coordinating and planning all deliveries.
  • Assisting with vehicle transport bookings.
  • Coordinating and issuing PDI requests and ancillary fitments.
  • Processing of vehicle warranty activations.
  • Generating and issuing customer care plans.
  • Processing vehicle registrations on the DVLA RaV web service.
  • Covering duties in periods of team members absence.

the application process

Apply right now! By using the apply button on this page and attaching your CV.

the agency

A recruitment agency you can trust, Ellis Mason have been matching talented candidates with new job opportunities since 2017. Working with Hertfordshire, Bedfordshire & Cambridgeshire’s most successful businesses, Ellis Mason specialise in commercial recruitment; recruiting people skilled in administration, customer service, HR, finance, marketing, IT & more.

Being an independent recruitment agency means we really get to know our candidates. Saving time for both employers and employees by making the best possible matches. Acting as both a recruitment business and recruitment agency in the fulfilment of this role.

Thank you for your application, Where possible, we endeavour to contact all candidates, however due to the volume of applications, we ask that if you have not heard from us within 7 days to please accept that your application has been unsuccessful on this occasion.